The purpose of this policy is to ensure that all similar Ground Staff are informed about personal data and their responsibilities for the proper collection, handling and storage of personal data to ensure the safeguarding of personal information. Right to Play is committed to processing data in accordance with its responsibilities under current legislative compliance acts and applicable industry governance compliance programs and best practices including, but not limited to, PIPEDA (Personal Information Protection Electronic Documents Act), PHIPA (Personal Health Information Protection Act), PCI DSS (Payment Card Industry Data Security Standard) and GDPR (General Data Protection Regulation).
Visiting Our Website
An individual’s consent is required regarding the collection and proposed use of personal information when information is collected. Consent can be either express or implied and can be provided directly by the individual or by an authorized representative. Express consent can be given orally, electronically or in writing. Implied consent is consent that can reasonably be inferred from an individual’s action or inaction. An individual’s consent is required before confidential information is released to outside parties.
How We Collect Information Online
Limited Use, Disclosure and Retention
Personal information shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information shall be retained only as long as necessary for the fulfilment of those purposes.
Personal information shall be as complete, accurate and up-to-date as possible. Donors are encouraged to review, correct and update personal information.
We and our service providers may use “cookies” or “similar technologies” on our website to track activity and transactions on an individually identifiable basis if you apply for or use of our product or service online. We may use identification information we collect in order to protect against actual or potential fraud. In order to constantly improve our website and better serve our donors online and offline, we may use various tracking methods (such as cookies and other technologies, etc.) to gather information about site visitors’ browsing activities.
Server log files: Your Internet Protocol (IP) address is logged in our server log files along with other information about your activity on our site. We use your IP address for purposes of calculating site usage levels, helping diagnose problems with our servers, and generally administering the site. Collecting IP addresses is a standard practice on the Internet.
While you are browsing through the Site, the Site’s operating system may automatically record some general information (“General Information”) about your visit such as (The General Information is not Personal Information):
The date and time you visit the Site, along with the address of the previous website you were visiting, if you linked to us from another website
The type of browser you are using (such as Internet Explorer version ‘X’)
Cookies and similar technologies:
A cookie are a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies. Cookies can be used by web servers to identify and track users as they navigate different pages on a website to understand the areas in which they show interest and identify users returning to a website.
Types of Cookies
Cookies can be set to expire: on a specified date after a specific period of time when a transaction has been completed or when a user turns off his/her browser.
- A cookie that is erased from memory when a visitor’s browser closes is called a “session” cookie. Cookies that expire based on a time set by the Web server are called “persistent” cookies.
- Persistent cookies may be used in some cases, for example, to recognize when a visitor returns to a website. The web browser will send the cookie information from the initial visit back to the website. This is useful to the visitor if he or she has established a password at a particular website and wants to be identified by that site to perform a function or transaction.
The information generated relating to our website is used only to create reports about the use of our website.
Refusing Cookies on our Websites
To browse anonymously, you may set your browser to disable cookies or delete cookies or you can use “incognito” mode to remove cookies immediately after browsing. If you block or delete cookies, you will not be able to use all the features or it may have a negative impact on the usability of many websites.
How We Protect Our Donors Information
Profile Information like individual’s first name or first initial and last name in combination with any one or more of the following data elements are only disclosed to our employees and organisations with restricted access to their employees and contractors, who need to know that information in order to operate, develop, or improve our services. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.
We will not sell, share or trade our donors’ names or personal information with any other entity, nor send mailings to our donors on behalf of other organizations. This policy applies to all information received from donors, both online and offline, on any Platform (“Platform”, includes our website), as well as any electronic, written, or oral communications.
To the extent any donations are processed through a third-party service provider, our donors’ information will only be used for purposes necessary for processing the donation. When we provide business partners with donor information in order to fulfil requests, we require that these parties agree to process such information on our instructions and with appropriate confidentiality and security measures. Additional disclosure may be made to other parties as required by law.
We keep information under physical, electronic and procedural controls that comply with federal standards. These controls help keep information from being changed or destroyed. We take appropriate security measures to protect against unauthorized access to data. These measures include internal and external reviews of our data collection, storage, and processing practices and security measures, including physical security measures to guard against unauthorized access to systems where we store our donor’s personal data. For example, if you make a donation by credit card, certain personal information may be supplied to our bank partner for purposes of processing a credit card transaction.
Similar Ground is not responsible if your information is leaked from somewhere else or available in public domain
Donors who request that their name and/or the amount of the gift not be publicly released shall remain anonymous.
Upon request, individuals shall be given access to the information in their donor record.
If you choose to send us an e-mail message or provide your email id on our website, we may retain the content of the e-mail, your e-mail address, and our response in order to service your needs. If you agree to receive e-mail offers or e-mail messages from Us, we may use the data that you provide to send you e-mail offers that may be of special interest to you. If you unsubscribe from these e-mail messages, you will not receive these messages from us via e-mail. Please note that some our services or online programs require a valid e-mail address in order to register and/or continue use of the service. You will receive e-mail alerts or notification messages from these programs unless you un-enrol from these services.
Similar Ground does not ask for or collect any bank account, credit card, debit card, security code, access code, password via e-mail, text or telephone.
E-mail opt Out or Unsubscribe
If you no longer wish to receive e-mail offers or solicitations from us you may unsubscribe by following the instructions in the original e-mail you received or by submitting the Unsubscribe Form given below. Unsubscribe instructions are generally located at the bottom of the e-mail sent to you by us. If you opt out of e-mail solicitations, we reserve the right to contact you via e-mail to service and maintain your user profile. For example, we may notify you about fraudulent activity, respond to any customer inquiries or requests, or alert you to website changes or outages. If you change your privacy choices, you may still get communications from us when you contact us. You may also get offers in connection with our maintaining and servicing your user account.
Links to Third Party Sites
Similar Ground is not responsible for the information practices employed by sites linked to or from our website. In most cases, links to non-Similar Ground websites are provided solely as pointers to information on topics that may be useful to the users of our website. Since third party websites may have different privacy policies and/or security standards governing their sites, we advise our site visitors and donors to review the privacy policies and terms and conditions of these sites prior to providing any personal information.
Children’s Online Privacy
Protecting children on the Internet is very important to us. For that reason, Similar Ground does not directly collect information at our websites from those we actually know are under 18, and no part of our website is intended to attract anyone under 18 years. Parents can be proactive and limit website access to their children by installing filtering software. Children’s access to the Internet can permit them to visit inappropriate websites and be exposed to unnecessary risks. The Children’s Online Privacy Protection Act (COPPA) protects children under the age of 18 from the online collection of personal information.
Learn more about COPPA at the Federal Trade Commission’s website for children’s privacy at www.ftc.gov/bcp/conline/edcams/kidzprivacy/index.html and by viewing the link on How to Protect Kids’ Privacy Online. From time to time, we may receive personally identifiable information of children under 18 directly from such child’s parent or legal guardian. In such cases the parent and/or legal guardian provides such information in order for such child to participate in a contest or other promotion.
Alerting Us to Your Privacy Choices
You may contact us to provide us with updates to your privacy choices. Also, you may tell us not to contact you. To do so, send an email to firstname.lastname@example.org, or click on unsubscribe link under the E-mail opts Out or Unsubscribe section. Please allow four to six weeks for your request to take effect.